Closing a Case – Steps

I. Notify your Pro Bono Coordinator your Case is Complete and Provide Information
II. CLS Sends Client a Closing Letter
III. Get CLE Credit
IV. Participate in the Supreme Court Recognition Ceremony

I. Let your pro bono coordinator know the case is done and provide:

  1. The number of hours you spent helping the client
  2. The value of your hours – your normal hourly rate*
  3. Documentation of the work performed for a case, which could be:
  • Family law – petition, separation agreement, parenting plan, decree, support order
  • Housing law: answer, stipulation, court order
  • Debt: answer, stipulation, court order
  • Other case: pleadings filed by you
  • Pleadings containing stipulated agreements, orders entered by the court
  • Out of court case: emails negotiating a resolution, letter written, etc.
  • Advice case: email from you summarizing the advice** provided
  • If no documents were prepared, an email from you summarizing the work performed.
  1. Don’t forget to file your Withdrawal in any court case that remains open.  The forms for a Withdrawal can be found on the court website (www.courts.state.co.us) at:
  • Forms tab – Miscellaneous – “Limited Appearance and Notice of Completion”
  • Forms tab – Miscellaneous – General – JDF 83 “Notice of Withdrawal as Attorney of Record”
  1. Please share any comments you have for us about the case or about our program! Thank you!

II. CLS will send the client a closing letter

This letter lets the client know you are done representing him/her. If the client needs future help, the client is told to contact CLS for assistance, not you. Your volunteer work is done!  Thank you!

III. CLE Credit

  • Your pro bono donations of time can qualify for CLE credit in Colorado. Your pro bono coordinator will prepare the form and send it to you for your signature.
  • For every five (5) hours of pro bono time you donate in a case, you will earn one (1) CLE credit.
  • In Colorado, an attorney can earn up to nine (9) CLE credits for 45 hours of pro bono work in each reporting period.
  • Click here to see the CLE pro bono reporting form.  Thank you!

IV. Supreme Court Recognition Ceremony

  • Please report to the Supreme Court your commitment to, or fulfillment of, the pledge to donate at least 50 hours of pro bono time per year.
  • Click here to go to the Supreme Court site to report your pro bono efforts.  Thank you!

Have we said it enough Thank you!

*We use information on your hourly rate to value your donation and don’t disclose the information. It’s very helpful to report to our funders things like “our attorneys donated 500 hours valued at $125,000.” This is a powerful argument for supporting our programs!

**Please give us details of the advice provided. For instance, “I advised the client that she would not meet the statutory requirement for jurisdiction in Colorado” is very helpful, but “I talked to the client about filing a case in court” doesn’t give us enough detail.

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